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CostumeHQ

Help & Measuring Guide

Getting Started

Start in Studio Setup. Enter your studio details, add your logo, and set up the season. You can return there later to update studio information or manage users.

  1. 1

    Upload Your Dancer Roster

    1. Download the dancer import template.
    2. Download CSV
    3. Download Excel
    4. Choose File
    5. Preview import
    6. Commit import

    Adding a new dancer

    1. Click + Add Dancer.

    Archiving a dancer

    1. Click Edit / Remove.
    2. Then Archive.
  2. 2

    Create a Costume Assignment

    1. Click + New Routine.
    2. Instructor Name is required.
    3. Click Select all shown.
    4. Choose the dancers on screen.
    5. A routine can include up to six pieces.
    6. Click Save Costume Assignment.

    Piece statuses

    • In Cart
    • Ordered
    • Backordered
    • Received
    • Distributed

    Making changes

    1. Select a saved routine.
    2. Press Enter or click Open Routine.
  3. 3

    Review and Confirm Sizes

    1. Open the routine in Sizing Assistant.
    2. Override only exceptions.
    3. Click Confirm Sizes for This Piece.
  4. 4

    Print and Place Your Order

    1. In Print Studio, open the Order Worksheet.
    2. Printing does not place the order.
    3. The studio places the order with the vendor.
  5. 5

    Track Arrival, Fittings and Distribution

    1. Open Costume Overview to see piece status.
    2. Open Receive / partial deliveries when costumes arrive.
    3. Open Fittings & exchanges for fittings and exchanges.
    4. Open Distribution when costumes go out.

Measuring Guide

  • Record measurements in inches or centimeters, and use the same unit for the whole set.
  • Have the dancer stand naturally in fitted dancewear.
  • Keep the tape close to the body without digging in.
  • Record the actual numbers.
  • Do not add extra inches for growth.

Chest

  • Measure around the fullest part of the chest with arms relaxed.
  • Keep the tape level across the back.
  • Vendor charts may call this Bust or Bust/Chest.

Waist

  • Measure around the natural waist, where the body creases when bending sideways.
  • Keep the tape level.

Hips

  • With feet together, measure around the fullest part of the hips and seat.
  • Keep the tape level.

Girth

  • Start at the top of one shoulder.
  • Follow the tape down the front of the body, through the legs, and back up to the same shoulder.
  • Record the full loop.
  • Girth is especially important for one-piece costumes.

Shoe Size

  • Enter the dancer’s shoe size and its sizing system, such as US Child or US Adult.
  • Shoe size is not a body measurement.
  • Leave it blank when it is unknown.

Common Questions

A dancer is in several classes. Do I create more than one record?

No. Keep one dancer record and select that dancer on each routine.

A dancer quits. What do I do?

Click Edit / Remove, then Archive. Archiving takes the dancer off the active roster and keeps the existing record.

How is profit calculated?

Profit is fees charged minus studio cost.

Need a Hand?

help@costumehq.dance

Include your studio name, the screen you were using, what you expected and what happened. Never send your password or payment details by email.

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